Why do we have a Health and Safety File?
What information is required in an H&S File?
The scope, structure and format of the file should be agreed between the client and the principal designer at the start of the project.
A fully CDM15 compliant Health and Safety File will typically include the following;
- Any hazards not eliminated through the design and construction processes and how they have been addressed, i.e. surveys or other information concerning asbestos or contaminated land
- Key structural principles and safe working loads for floors and roofs
- Hazardous materials used i.e. special coatings and lead paints
- Information regarding removal and dismantling of installed plant and equipment
- Health and Safety information about equipment provided for cleaning or maintaining the structure
- The nature and location of significant services i.e. underground cables, gas supply equipment etc.
- Information and as built drawings of the building, its plant and equipment
“‘Createmaster have been very helpful with their assistance in the production of the O&M Manuals and Health & Safety Files on our behalf.”
Senior Design Manager – BAM Construction
What can be excluded from an H&S File?
The file shouldn’t include any information that has no relevance in planning future construction work, such as;
- Pre-construction information or the construction phase plan
- Construction phase risk assessments, method statements and COSHH assessments
- Details for the normal operation of the completed structure
- Construction phase accident statistics
- Contractual documents
- Information about structures or parts of structures that have been demolished unless there are any implications for remaining or future structures like voids
- Information contained in other documents, although relevant cross references should be included
At project handover
The updated Health & Safety File must be presented to the client at the end of the project. It is important the client understands the structure and content of the file and its significance for any future project.
The client has a duty to retain the Health & Safety file and make it available to anyone who may need it for as long as it remains relevant. If the building is sold it should be passed on to the new owners and updated for any future works.
Format for handover
The file should be kept as a live document, typically over the course of a building’s life. Because this will likely be decades, we recommend hosting electronically in the cloud. This prevents the typical problems associated with paper copies such as loss or damage, whilst ensuring the file is easily updated and accessible.
Get In Touch
Give us a call, drop us an email or request a call back for more information. Tel: +44 020 3668 2000