Faye, Author at Createmaster

BOOK A DEMO LOGIN

How many Hard Copies do you need? The answer is none!

In 2021, there are much more effective methods of delivery for structured data and O&M requirements.

We understand multiple hard copies are often a contractual requirement but this does not mean they shouldn’t be challenged. We have all seen the standard A37 specification within the Employers Information Requirements [EIRs], here’s a typical example:

a37

However, in our experience, when a client is informed of the problems associated with paper copies and the direct cost saving available by reducing them, it is often possible to eliminate hard copies entirely.

“The days of archive boxes of paper at PC are long gone and we at Createmaster are passionate about improving the standard of construction handover information by adopting the latest technology and process improvements.”
Createmaster – Managing Director

1. The problem with hard copies

The simple truth is that once a hard copy is delivered to site, it is rarely looked at and provides limited benefit to the end user.

Common problems associated with hard copy O&Ms:

Costly to produce
Quick to become out of date
Large storage requirements
Susceptible to loss and damage
Difficult to locate information

2. Benefits of paperless alternatives

Delivering project data through the cloud has numerous benefits for the end user over traditional paper methods.

Cost saving
Simple to navigate
Data secure and backed up
Access from anywhere at anytime
Ability to integrate with client systems

3. Why not invest in hosting instead?

The cost saving from eliminating hard copies can be invested in services much more beneficial to end users such as hosting agreement, which provides:

24/7 access to real project data
Updates for future fit-out and alterations
On-going training and support for all end users

4. Or an enhanced asset register & PPM schedule

Often, when a building manager takes occupation, the first thing they do is procure an expensive manual survey to identify what plant they have inherited. This is because key asset data is often buried within hundreds of pages of paper O&M manuals.

By investing in an on-line asset register and planned preventative maintenance schedule (PPM), building managers can avoid this cost and plan for occupation well in advance. Benefits include;

Early availability of asset data
Day zero PPM
Mobilise staff and procure maintenance contracts
Integrate with existing CAFM systems

Lets stop printing paper copies and consider switching to cloud based solutions that better serve the needs of end users.

How to comply with the Building Safety Case: Fire and Emergency File

Want to get started with Createmaster?

BOOK A DEMO

The sessions are focused on the current state of play in the O&M market and cover topics such as BIM, current legislation and best practice.

We share valuable advice accumulated over 18 years’ experience managing project handover documentation – that’s over 1,600 projects delivered across the UK!

“The presentation was clear. We’re keen to adopt the best practice recommendations in our future projects.”
Berkeley Homes – Production Director

Why attend a CPD with Createmaster?

We share current best practice and the Createmaster approach, covering how to set quality standards through early engagement, which ensures the smooth delivery of structured data and asset information.

What is covered in a CPD Session?

Our sessions broadly cover:

The nature of the O&M market
Trends & technology affecting this space (BIM, CDM regs, Soft Landings)
Current best practice (total trade management, early engagement, Assets & PPM)

“It went very well. We had a good discussion – it’s just what we wanted. It made all the Design Managers more aware.”
BAM South East – Regional Design Manager

people sat round a desk

Who should attend?

If you are the recipient of O&M Manuals or are responsible for the delivery of project handover documentation as a project manager or design manager, this CPD session is perfect for you! Building managers and FM teams also gain insight on how early availability of quality structured data and asset information help to plan for occupation effectively.

Benefits for Developers:

The importance of defining a clear set of Employer’s Requirements for project handover
How to achieve early availability of asset information and Planned Preventative Maintenance
How BIM can enhance project delivery

Benefits for Contractors:

How to satisfy the needs of the end client
How outsourcing O&Ms eases the pressure at PC
How reducing hard copies saves time and cost

Benefits for FM and Estate Teams:

Addressing poor quality O&M information from contractors at building handover
The benefits of estate-wide asset data on a centralised platform
How hosting in the cloud keeps building information up to date

To book your CDP session, contact Createmaster today

BOOK YOUR CPD

How to comply with the Building Safety Case: Fire and Emergency File

4 Reasons Hard Copies Are Obsolete